Medical Records Clerk - Alutiiq (Guam)
Medical Records Clerk
Tracking Code
2195-183
Job Description
+ Assemble initial patient treatment record, utilizing Composite Health Care (CHCS) and Automated Data
+ System (ADS).
+ Perform medical records functions such as basic analysis, compiling data, retrieving and reviewing medical records to determine completeness and internal consistency of the record, presence of all required forms and signatures.
+ Maintain record and monitor concurrently all actions taken pertaining to receiving and routing of clinical records.
+ Organize records in proper medial format using from number and treatment dates, review all medical documents forwarded to the medical records divisions for filling to ensure completeness.
+ File incoming medical documents into the outpatient medical records using the terminal digit filing system verifying that each document properly denotes complete patient identification data and the placement of each document within the outpatient medical records is in accordance with standing Military Treatment Facility (MTF) instruction, Area branch Medical Clinic policies and Joint Commission (JC).
+ Identify correct location of the outpatient medical record through computerized tracking system. Pull medical records three (3) days in advance of upcoming appointments.
+ Greet beneficiaries, verifies DEERS eligibility status and changes demographic information within the
+ Composite Healthcare System (CHCS).
+ Register beneficiaries into CHCS, e.g., walk-in patients, telephone consolation, etc. and retrieve data from
+ CHCS, AHLTA, and other appropriate computer systems for beneficiary records.
+ Participate in the annual review to purge the master files of records to be retired to the National Records
+ Center.
+ Schedule medical appointment in CHCS for eligible beneficiaries. Assist beneficiaries with basic questions regarding TRICARE determine eligibility of beneficiaries.
+ Review medical records and associated files annually and pull medical records and x-rays that have not been used for two (2) years.
+ For outpatient services, pull records from file for appointments: and consolidate program examination into one examination packet, and place in the appointment out-basket. N6264517D5003 N6264517F0063 Page 10 of 43
+ From rough drafts placed in a designated in-basket, occasionally type memoranda, medical consolations and other material containing specialized medical terminology, in final form, proof-read, and deliver to the originator.
+ Responsible for maintaining medical records, reviewing for completeness, assemble initial patient treatment record, utilizing CHCS and Automated Data Systems. Review records for completeness, assemble forms, and test results to verify that material and information on like subjects are kept together and eliminate duplicate copies within file.
+ Provide basic statistical reports, filing, copying phone calling, document control, data management, and liaison between the patient, the clinic and the hospital.
Required Skills
+ Skill in typing use of computer for word processing, use of varies MICROSOFT programs, database management for monitoring, and graphics software for designing audio-visual training aides is required. A qualified typist is required.
+ Skill in operating computer terminals, scanners, copiers, printers, fax machines, and email in a work processing/data transcription mode. Knowledge of grammar, spelling, punctuation, and formats.
+ Knowledge in correspondence handling procedures.
+ Possess one year of experience in a field requiring regular usage of medical terminology or successful completion of a medical terminology course.
Job Location
Tamuning, Guam, United States
Position Type
Part-Time
We respect diversity and accordingly are an equal opportunity employer that does not discriminate on the basis of race, color, creed, religion, national origin, ancestry, citizenship status, age, disability or handicap, sex, marital status, sexual orientation, gender expression or identity, veteran status, genetic information or any other characteristic protected by applicable federal, state or local laws (“protected status”). Our management team is dedicated to ensuring the fulfillment of this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities and general treatment during employment.
